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MPRLP Right to Information


4.(1) Every public authority shall—

a) maintain all its records duly catalogued and indexed in a manner and the form which facilitates the right to information under this Act and ensure that all records that are appropriate to be computerised are, within a reasonable time and subject to availability of resources, computerised and connected through a network all over the country on different systems so that access to such records is facilitated;

b) publish within one hundred and twenty days from the enactment of this Act,—

(i)  the particulars of its organisation, functions and duties;

(ii)  the powers and duties of its officers and employees;

(iii)  the procedure followed in the decision making process, including channels of supervision and accountability;

(iv)  the norms set by it for the discharge of its functions;

(v)   the rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

(vi)  a statement of the categories of documents that are held by it or under its control;

(vii)  the particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation thereof;

(viii)  a statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;

(ix)   a directory of its officers and employees;

(x)   the monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations;

(xi)   the budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

(xii)  the manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

(xiii)  particulars of recipients of concessions, permits or authorisations granted by it;

(xiv)  details in respect of the information, available to or held by it, reduced in an electronic form;

(xv)  the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

(xvi)  the names, designations and other particulars of the Public Information Officers;

(xvii)  such other information as may be prescribed; and thereafter update these publications every year;

c) publish all relevant facts while formulating important policies or announcing the decisions which affect public;

d) provide reasons for its administrative or quasi-judicial decisions to affected persons.

(2) It shall be a constant endeavour of every public authority to take steps in accordance with the requirements of clause (b) of sub-section (1) to provide as much information suo motu to the public at regular intervals through various means of communications, including internet, so that the public have minimum resort to the use of this Act to obtain information.

(3) For the purposes of sub-section (1), every information shall be disseminated widely and in such form and manner which is easily accessible to the public.

(4) All materials shall be disseminated taking into consideration the cost effectiveness, local language and the most effective method of communication in that local area and the information should be easily accessible, to the extent possible in electronic format with the Central Public Information Officer or State Public Information Officer, as the case may be, available free or at such cost of the medium or the print cost price as may be prescribed.

Explanation.—For the purposes of sub-sections (3) and (4), "disseminated" means making known or communicated the information to the public through notice boards, newspapers, public announcements, media broadcasts, the internet or any other means, including inspection of offices of any public authority.

Note: Above information is available in accordance with the rules and procedures of the Panchayat and Rural Development Department, Govt. of Madhya Pradesh.

MPRLP

Organisation:

Project is being implemented by the Madhya Pradesh Society for Rural Livelihoods Promotion which is registered under the M.P. Society Act. Minister for Panchayat and Rural Development is the Chairperson of the Society. An Executive Committee of the Society under Principal Secretary Panchayats and Rural Development oversees the project. There is an Empowered Committee headed by the Chief Secretary of the State Government to provide strategic direction, inter-departmental coordination and policy inputs to the project. The project coordinator leads the State Project Management Unit (SPMU) that has the primary responsibility for effective project implementation and monitoring. The SPMU ensures horizontal and vertical linkages and coordinates the project at the state level.

A steering group gives the overall strategic direction to the Livelihoods Forum and development of work programmes. The Project Coordinator acts as the secretary to the steering group. For coordination among different departments and agencies District Project Management Committees (DPMCs), chaired by the District Collectors have been established at district level. The CEO of Zila Panchayat has been designated District Project Coordinator and is supported by the District Project Support Unit (DPSU) for implementation of the project. Multi-disciplinary Project Facilitation Teams (PFTs) have been positioned at the village cluster level to support Gram Sabha, village committee, community groups and livelihood promoters to undertake the micro planning, source technical inputs, identify capacity building needs and facilitate implementation of livelihood interventions. At village level, Gram Vikas Samiti and other committees of Gram Sabha organise and support execution of the project.

The Department For International Development (DFID) of the Government of UK is providing £16.41 million (at constant prices Rs 114.87 crore) over 3 years (2004-07) to support the first phase of the Madhya Pradesh Rural Livelihoods Project. In the second phase the Project would be scaled up in 22 districts and over a period of seven years of two phases, a total of £100 million (Rs 700 crore) would be provided by DFID on a reimbursement basis through Government of India for expanding livelihood in these districts.

Functions and Duties:

Madhya Pradesh Rural Livelihoods Project (MPRLP) seeks to enhance poor people’s livelihoods in tribal dominated districts of the State through an inter-linked two-track strategy. First by strengthening the resource base that generates livelihoods; and then by fostering micro-enterprises that provide employment and income opportunities to the rural poor. The first initiative seeks to improve land, water and forest resources of poor people through integrated watershed management and community forest management. The second track seeks to promote enterprises that lead to value-addition of agricultural and forest produce as well as other micro-enterprises. Multiple livelihoods strategies of the project also include migrant labour support and access to information.

The first phase of the Madhya Pradesh Rural Livelihoods Project is operational in 760 villages of seven predominantly tribal districts namely Badwani, Dhar, Jhabua, Mandla, Dindori, Anuppur and Shahdol. Sheopur district with significant population of primitive tribal group Sahariya has recently been included in the first phase. In the second phase Ratlam, Khargone, Khandwa, Burhanpur, Betul, Seoni, Chhindwara, Jabalpur, Katni, Balaghat and Umaria districts and parts of Hoshangabad, Harda and Dewas are proposed to be taken up.

The project lays a great stress on building capacities of local institutions and communities and convergence of resources, schemes and efforts at the village level. It involves Panchayat Raj Institutions, civil society organisations, government agencies and formations of villagers in all its activities. The emphasis is on seeking active partnership of people and their groups, civil society organisations and non-governmental organisations in planning, mobilising, execution and monitoring of different programmes for widening livelihoods of people on a sustainable basis.

The working strategy has core element of cross-learnings and sharing of experiences by incorporating institutional mechanisms at district and state levels. The project operates at village, district and state levels promoting innovation and convergence of resources in responding to people’s livelihood choices.

MPRLP

(ii) the powers and duties of its officers and employees;

Project Coordinator is overall responsible for implementation of the Project. In addition PC is also responsible for ensuring compliance with directions of the Government of Madhya Pradesh, organizing meetings of the General Body and Executive Committee of the Madhya Pradesh Society for Rural Livelihoods Promotion and Empowered Committee and for discharging duties of the member secretary of the Steering Group of the Livelihoods Forum. Project Coordinator exercises full administrative and financial powers as per the Financial and Administrative Rules of the Society.

State Finance and Administrative Coordinator manages day to day financial and administrative matters. Organizing internal and external audits of expenditure, budget forecasting, planning, expenditure control, procurement of goods and services are the main functions of SFAC. Duties include Overall charge of the finance, accounts and employee and office administration functions; Banking, funds management and financial reporting to donors, stakeholders and AG-MP; Formulation and compliance with financial policies and internal controls; Maintenance, consolidation and audit of accounts; Budgetary control; Procurement; Employee appointments and administration; etc.

State Monitoring, Learning and Evaluation Coordinator is responsible for measuring progress of the project against targets, outcomes and outputs. SMLEC is also responsible for developing indicators, tools and formats for monitoring and evaluation of project activities and distilling learnings from project action on the ground. Documentation of project progress is also function assigned to SMLEC. Duties include monitor key project activities and evaluate the achievement of programme objectives through impact assessments; Suggest changes to project design and implementation methodologies, to improve programme efficacy; Design and implement project MIS and reporting, addressing the information needs of management and multiple stakeholders; Learning/ training to internal and counterpart staff to develop capability in project monitoring and taking corrective action; Database maintenance on key performance parameters, etc.

State Information and Communication Coordinator is responsible for planning and organizing internal and external communication and for placing information in public domain through press releases, project website and newsletter. Planning and executing information and communication activities at village level for empowerment of people is a key function of SCIC. Duties include develop, discuss and agree communication and information strategies, plans and budgets; Oversee communication of development agenda through locally appropriate messages in print/ AV/ alternate media; Document project experiences and processes; Organize advocacy campaigns; Produce newsletters and promotional materials; Manage Media, PR and Networking functions, etc.

State Gender and Equity Coordinator is responsible for mainstreaming gender in livelihood intervention of the Project and planning and implementing programmes for maintaining a pro-poor focus and equity in sharing of benefits flowing from the Project. SGEC is also handling matters related with Non Government Organizations. Duties include Design and implement gender and equity sensitization strategies; Mobilize the community and enhance participation by women in livelihood programmes; Promote non-discriminatory sharing of resources; Ensure convergence of livelihood interventions with community development schemes, at village level, etc.

State Training and Capacity Building Coordinator is responsible for planning and assessing training and capacity development needs of the people, institutions and functionaries intersecting with the Project and organizing appropriate training and capacity building programmes to fulfill such needs. Duties include overall charge of the training, capacity building and HRD processes in respect of all project participants; Determination of skill-gaps and training needs; Specification of appropriate training methodologies; Development of training modules; Management of training through collaborative arrangements with training institutions and organizations, etc.

State Programme Specialist Animal Husbandry is responsible for planning and executing programmes for promotion of livestock based livelihoods interventions in project villages. Introduction of modern practices for enhancement of livestock productivity and strengthening institutions for sustainability of such options is a principal function of SPS-AH. SPS-AH is also entrusted with the responsibility of planning and developing micro-enterprises around non-timber forest produces, dairy, fishery, poultry, production and service activities.Duties include providing specialist inputs on Animal Husbandry/ Micro-enterprise based livelihood interventions, Suggest changes to programme design to ensure maximum benefit to targeted communities; Ensure linkages and convergence with on-going developmental schemes in MP; Training and capacity building; Networking; Intensive monitoring, etc.

State Programme Specialist Watershed and Agriculture is responsible for planning and executing programmes for improving agriculture productivity and production in order to enhance income of the poor. Promoting soil and water conservation through watershed development and on-farm water harvesting in project villages for making dry-land farming sustainable is a key responsibility of SPS-WAG. Promoting agro-forestry, pasture, horticulture and orchards are also part of the functions and duties of SPS-WAG. Provide specialist inputs on Agriculture/ Watershed/ based livelihood interventions, Suggest changes to programme design, to ensure maximum benefit to targeted communities; Ensure linkages and convergence with on-going developmental schemes in MP; Training and capacity building; Networking; Intensive monitoring, etc.

Livelihoods Forum Coordinator: Duties include establish and develop the Livelihoods Forum, visualized to be a consultative think tank providing guidance and counsel to project implementers at all levels; Network with and co-opt reputed livelihood organizations and/or specialists into the forum; Commission action research on issues emerging from project implementation; Coordinate periodic meetings and/or inputs from members; Document and disseminate learnings deriving from forum meetings and/or research activities, etc.

Livelihoods Forum Finance & Administration Officer is overall in-charge of the finance, accounts and employee and office administration functions for Livelihoods Forum; Banking arrangements; Budgeting and expenditure control; Accounting; Compliance with accounting and financial controls and policies; Periodic financial reporting; Salary administration, etc.

Livelihoods Forum Communications and Documentation Officer assists implementation of the Forum’s communication strategies; Help document lessons learnt; Provide multi-tasking support and inputs to the Forum head for the production of promotional materials, managing media and/or other activities.

District Project Officer is responsible for implementation of the Project and coordinating and liaising with other government departments and agencies in the district. DPO heads the district project support unit and works under the guidance of CEO of Zila Panchayat who is district project coordinator. Planning, implementing and supervising various project activities in the district and reporting to State Project Management Unit are the main functions. Duties include supervising a team of multi-skilled subject specialists and being accountable for project implementation at the district level. Emphasis areas include- Development and implementation of multiple, livelihood intervention plans; Ensuring the quality of interventions; Selection of project partners; Networking with government counterparts and NGOs; Intensive monitoring, etc.

District Finance and Administrative Officer handles financial and administrative matters of DPSU. Budgeting, financial forecasting, expenditure control, supervision, internal audit and other administrative functions are the responsibility of the DFAO.DFAO is overall charge of the finance, accounts and employee and office administration functions, at the district level; Banking and funds management; Budgeting and expenditure control; Accounting; Compliance with accounting and financial controls and policies; Periodic financial reporting; Recruitment and salary administration; Procurement, etc.

District Monitoring and Learning Officer is responsible for measuring progress of the project against targets, outcomes and outputs and furnishing relevant information to SPMU for monitoring and evaluation of project progress. DMLO also supports documentation of project progress in proper formats and generates reports for review. Duties are to monitor key project activities and assess the achievement of programme objectives; Timely generation and analysis of district-level MIS and reports; Training/ learning to internal and counterpart staff on the maintenance of underlying reports and records and their interpretation; Maintenance of databases on key performance parameters, etc.

District Gender and Equity Officer is responsible for mainstreaming gender in livelihood intervention of the Project and implementing programmes for maintaining a pro-poor focus and equity in sharing of benefits flowing from the Project. Planning and organizing information and communication activities on rights of women and the poor people is also a function of the DGEO. Overall charge of gender and equity matters at the district level including, sensitization; Support village-level micro-planning processes; Mobilize the community and enhance participation by women in livelihood programmes; Promote non-discriminatory sharing of resources; Ensure convergence of livelihood interventions with community development schemes, etc.

District information and communication officer is responsible for planning and organizing information and communication activities for creating awareness in project villages. DCIO is also responsible for preparing press releases, informing media persons and other stakeholders about project activities and documenting project progress. Implement Project’s communication strategies at the district level; Facilitate the documentation of livelihood experiences and processes; Assist in the organization of advocacy campaigns; Provide inputs for the production of newsletters and other promotional materials; Manage Media, PR and Networking functions at the district, etc.

District training and capacity building officer is responsible for planning and assessing needs of the people, institutions and functionaries intersecting with the Project in the district. DTCBO also conducts and organizes appropriate training and capacity building programmes to make interventions of the Project effective and sustainable. Overall charge of training and capacity building at the district level; Assessment of skill-gaps and training needs; Direct conduct and/or coordination with external agencies for the conduct of training modules and programmes, etc.

 PFT Coordinator leads the project facilitation team and is responsible for implementing project activities in the cluster of villages put under his/her charge. PFT coordinator facilitates Gram Sabha and community based organizations in taking decisions, planning and executing various works, exercising control over expenditures. PFT coordinator reports to DPSU and SPMU on the progress and experiences of the project.

 PFT Member facilitates implementation of the Project in villages in demand driven mode. PFT member also facilitates Gram Sabha and community based organizations in taking decisions, planning and executing various works, exercising control over expenditures etc. PFT member maintains regular contact with the villagers and supports execution of government development programmes.  

Personal Secretary is responsible for maintaining office records, processing files and handling correspondence. Duties include secretarial support to management team including- Correspondence and communication; Coordination of departmental meetings and travel; Management of office facilities and equipment; Data management. 

Accountant is responsible for maintaining account books and records. Accountant also works as cashier and assists SFAC or DFAO as the case may be in audit and expenditure control, preparing statements etc. Duties include maintenance of books of accounts, including cash and bank books and reconciliation statements; Support for periodic generation of trial-balance and audit of accounts; Assistance with preparation of MIS; Expenditure analysis and reporting vis-à-vis budgets, etc. 

Personal Assistant is responsible for maintaining office records, processing files and handling correspondence and performing duties for organizing events, workshops etc.PA provides secretarial support to management team including correspondence and communication; coordination of departmental meetings and travel; management of office facilities and equipment; data management.

 Office Assistant & Computer Operator is responsible for maintaining office records, office filing; Internet-based research, processing files and handling correspondence. OACO is also responsible for data entry and database management. Duties include providing multi-tasking support to SPMU and officers, maintenance of computerized data-bases and reports and registers; periodic compilation and generation of information reports. 

Driver is responsible for maintaining and driving vehicles. 

Peon is responsible for providing support services in the office.

MPRLP

State Level:

  • Policy and programme issues are approved by the Executive Committee of the Society, while decisions on management of the Project are made at SPMU by the Project Coordinator. Project Coordinator consults and seeks opinion of other State Coordinators, CEOs and District Project Officers before taking decisions. State Coordinators take decisions within their domain of work and seek approval of the Project Coordinator and opinion of other coordinators on major activities involving substantial expenditure. SPMU is directly accountable to the Executive Committee and General Body of the MP Society for Rural Livelihoods Promotion. Progress of the project is reviewed by the Executive Committee periodically.
  • The SPMU is supervised by the Principal Secretary Panchayat and Rural Development department who is also the chairperson of Executive Committee of the Society, on a regular basis. Through the Minister for department of Rural Development, Government of Madhya Pradesh, who is President of the Society, SPMU is accountable to the State Assembly.
  • Funds to the Project come from the consolidated fund of the State and are budgeted in the demands for grants presented to the State Assembly; however expenditure is reimbursed on quarterly basis by the Government of India, which in turn gets funds from the Department For International Development (DFID), Govt. of UK. The accounts of the Project are audited by the Comptroller and Auditor General of India.

District Level:

  • Project Management Committee headed by the District Collector provides guidance to DPSU in planning different activities and also in addressing various inter-departmental issues. CEO of Zila Panchayat is the district project coordinator supported by DPSU.
  • DPSU under overall supervision of SPMU evolves its plans and ensures execution with the support of Project Facilitation Teams working at the cluster levels. Decisions are taken on the basis of village level plans forwarded by PFTs for various project interventions. Requisite funds are transferred to Gram Kosh for execution of village level plans.
  • DPSU sends progress reports and work plans on a regular basis to SPMU. SPMU also conducts inspections of audits of the DPSU.
  • Funds are provided to DPSU for transfer into Gram Kosh and for meeting administrative expenditures.
  • DPSU supervises works of the PFTs at cluster level.

Village Level

  • Gram Sabha with its committees is the nodal agency for implementation of the Project at village level. Proposals for activities and modes of grants/ loans to beneficiaries and contributions from beneficiaries are approved by Gram Sabha, while its committees- Gram Nirman Samiti and Gram Vikas Samiti carry out the approved plans. Gram Sabha monitors and supervises progress of various livelihoods interventions.
  • PFTs facilitates execution of above task by the Gram Sabha.
  • All programme funds are directly spent by the Gram Sabha.
MPRLP

The Madhya Pradesh Society for Rural Livelihoods Promotion, in accordance with the decision and guidance of the State Government, Society Rules and Project Guidelines, is discharging its functions.

Following are the principal norms set for execution of the Project:-

  • Poverty focus and sustainability of livelihood interventions
  • Enhancing productivity and efficiency of natural resources that are at the command and control of the poor
  • Strengthening village level institutions: Gram Sabha, self-help groups, JFM committees, watershed committees and other community based organisations (CBOs) for identifying, planning, executing and monitoring livelihood interventions and rural development plans
  • Most of programme funds to be routed through Gram Kosh of Gram Sabha
  • Transparency in all activities and processes
  • Mainstreaming gender and equity in project activities
  • Objective and fair criteria for selection of personnel, consultants and non-governmental organisations
  • Following due processes to be given precedence over attainment of physical or spend targets
  • Innovation in livelihood interventions and practices to be encouraged
  • Attention to capacity building and training of local communities and CBOs
  • Convergence of resources, programmes and personnel of different government departments at village level to be actively promoted
MPRLP
  • Database of Non government Organizations who have submitted expression of interests
  • Project memorandum and related documents
  • Service records of officers and employees
  • Project Guidelines
  • NGO selection Manual
  • Account books- cash book, stock register, ledger, record of vouchers and expenditure records
  • Files on various activities and actions in the Project
  • Files on Correspondence with Office of Development Commissioner
  • Files on recruitment of personnel in the Project
  • Members of public are represented on the General body of the MPSRLP for giving advice on implementation and management of the Project.
  • At district level there is a Project Management Committee under the Collector, in which members of public are represented for coordination and guidance of the Project.
  • At village level, the project is planned, implemented and supervised by the Gram Sabha, a body composed of all citizens of village. It is Gram Sabha that takes final decision in respect of identifying beneficiaries for grant and various works and activities and execution.
MPRLP
There are following committees constituted under the Project
  • General body of MPSRLP
  • Executive Committee of MPSRLP
  • Empowered Committee
  • District Project Management Committee
  • Gram Sabha and its committees
  • Meetings of committees listed from ‘a’ to‘d’ are not open to the public however minutes/records of such meetings are accessible for public.
MPRLP

Specific information on this may be obtained from office of Madhya Pradesh Rural Livelihoods Project.

Specific information on this may be obtained from office of Madhya Pradesh Rural Livelihoods Project.

Specific information on this may be obtained from office of Madhya Pradesh Rural Livelihoods Project.

xiii) particulars of recipients of concessions, permits or authorisations granted by it;

The Project doesn’t grant concessions, permits or authorization

(xiv) details in respect of the information, available to or held by it, reduced in an electronic form;

  • Project Summary
  • Project Concept
  • Project Strategy
  • Project Approaches
  • Organization Setup
  • Contact information of Project Team
  • Our Partners
  • Livelihoods Forum
  • Map of Madhya Pradesh with districts showing project area
  • Villages/Clusters in each district
  • How we work
  • Format for Expression of Interest form for registering with MPRLP
  • Agreement format with NGO to Work with MPRLP
  • Database of organizations who have submitted EOIs
  • Project Document,  Project Annexes
  • Draft Project GuidelinesSociety Rules
  • Draft Financial and Administrative Rules
  • NGO Selection Process
  • List of NGOs working with MPRLPNews letter of MPRLPBrochure of MPRLPActivitiesProgress
  • Success Stories

(xv)the particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use;

During office hours any citizen can contact for obtaining information on the Project, however facilities of reading room or library are not available.

MPRLP
Contents Provided, Updated & Maintained By Madhya Pradesh Society For Rural Livelihoods Promotion,
Government of Madhya Pradesh.
Designed & Developed by MPRLP